Privacy Notice

The Rory Peck Trust is committed to protecting your personal information, respecting your privacy, and being transparent about how we collect, use, and safeguard any data you provide.

This notice explains what personal data we collect, how we use it, and your rights. It applies to all users of our website, applicants for our support programmes, and anyone we engage with in the course of our work.

1. Who We Are

Rory Peck Trust
Registered Charity Number: 1071844
Address: Ashcombe Court, Woolsack Way, Godalming, GU7 1LQ
Email: info@rorypecktrust.org
Phone: +44 (0)20 3219 7860
Data Controller: Rory Peck Trust

2. What Information We Collect

We collect personal data in the following ways:

a) Information you give us directly

This includes:

• Contact details (name, email, phone number)
• Application details (for assistance, training, or awards)
• Sensitive information (such as health, risk or safety details) if you apply for support
• Donation and Gift Aid information
• Communications you send us (emails, surveys, event RSVPs)

b) Information we collect automatically

When you visit our website, we may collect:

• IP address
• Browser type and version
• Pages visited and duration
• Cookie preferences (see Cookie Notice below)

3. How We Use Your Information

We use your personal information to:

• Provide and manage assistance, training, and award programmes
• Process donations and manage our relationship with supporters
• Respond to your enquiries or requests
• Improve our services and user experience
• Send you updates, newsletters, or fundraising appeals (if you’ve opted in)

We only process sensitive data where strictly necessary and with your explicit consent.

4. Legal Basis for Processing

We rely on one or more of the following lawful bases:

• Consent – where you’ve given us clear permission
• Contract – where processing is necessary to fulfil a service
• Legal obligation – where required by law (e.g., financial records)
• Legitimate interest – to pursue our charitable aims, provided your rights are not overridden

5. Sharing Your Data

We will never sell your data.

We may share it with trusted third parties who help us deliver our services (such as IT providers or evaluators), always under strict confidentiality and data protection terms.

We may also need to share data to comply with legal obligations, protect your vital interests, or with your consent.

6. International Transfers

As a global organisation, some data may be processed outside the UK or European Economic Area (EEA). In such cases, we ensure appropriate safeguards (such as standard contractual clauses) are in place.

7. Data Retention

We retain personal data only as long as necessary:

• Assistance records: up to 7 years for audit and safeguarding
• Donor information: up to 7 years for financial reporting
• Website analytics: typically no more than 2 years

You may ask us to delete your data at any time (see Section 9).

8. Security

We take reasonable and appropriate steps to protect personal information from loss, misuse, or unauthorised access. This includes encryption, access controls, and secure data storage.

9. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction or deletion
• Withdraw consent at any time
• Object to or restrict processing
• Lodge a complaint with the UK Information Commissioner’s Office (ICO):
  www.ico.org.uk

To exercise any of these rights, contact us at: privacy@rorypecktrust.org

10. Cookies

We use cookies to improve site functionality and monitor website use. You can manage cookie preferences when you visit our site or via your browser settings. Read our full Cookie Notice.

11. Updates to This Notice

We may update this privacy notice from time to time. Any changes will be posted on this page and, if significant, notified to you.

Contact Us

For privacy-related queries or concerns:

📧 privacy@rorypecktrust.org

📍 Rory Peck Trust, Ashcombe Court, Woolsack Way, Godalming, GU7 1LQ.